Standard translation
Accounts, VAT codes, voucher types, departments and projects are translated by a standard maintained in the platform. The configuration in force – standard and exceptions side by side – is always shown in plain text.
How it works
From sale to finished voucher – in four documented steps
Connectify is a dedicated layer between the systems you sell with and the accounting system you keep your books in. Here is what happens to every delivery, what the platform checks before anything is booked, and what it never does.
How it works
Four steps from sale to voucher
Every delivery passes through four steps. All four are documented, so it can always be shown exactly what came in – and exactly what was sent to the accounting system.
1
Receive
The data arrives
Daily settlements, invoices and other vouchers arrive automatically from the POS system or the web shop – or are uploaded manually when needed. Every delivery gets its own trail from the first second.
No manual export and import. Everything that was sent can be found again.
2
Check and standardise
Made uniform – and checked
The voucher is set up the same way whichever system it comes from, and checked: does it balance, do the figures add up? Errors are stopped here, before they travel on.
A POS system is connected once – then it can deliver to any accounting system in the catalogue.
3
Translate and check
Adapted to your books
The voucher is adapted to the company's own books: chart of accounts, VAT codes, customers and suppliers. If something is missing in the accounting system, the delivery stops before anything is booked – with one consolidated, plain-language list of what needs fixing.
No half-finished vouchers in the ledger. On a mismatch the accountant is told clearly instead of the platform guessing.
4
Deliver
The voucher is delivered
The voucher is posted in the accounting system – as a draft for approval where the system supports it. What has already been delivered is recognised and never sent twice.
The bookkeeper keeps the final say. Double booking is ruled out, even if the same delivery is sent several times.
Translation
A standard that fits most – exceptions under control
The ideal is that the POS system and the books agree: the chart of accounts and VAT codes in the POS system should be the ones the books use. Connectify ships with a standard translation that covers the usual, and says so clearly when something does not fit – instead of guessing.
When a mismatch must be fixed without changing the source, the accountant has a controlled exception tool: custom translation rules per company. Every rule is recorded in a change log that can never be edited or deleted, exportable per financial year as part of the accounting documentation.
Exception rules with a trail
A rule applies to one company, can be conditional, and is logged with who, when and its full content. A rule changed or deleted by mistake can be restored from the log.
Control
Nothing is booked until it adds up
The platform checks the whole delivery before the first posting is sent. Errors stop the delivery as a whole – not one at a time across many attempts.
Pre-check of the whole delivery
If an account, a customer or a VAT code is missing in the accounting system, the delivery stops before anything is booked – with one consolidated, plain-language list of what needs fixing, voucher by voucher.
Drafts by default
Vouchers land as drafts for approval where the accounting system supports it. Posting directly is an active choice per company. The few systems without drafts post directly, and the setup says so clearly.
Protection against double booking
The same delivery or the same voucher can safely be sent several times: what has already been booked is recognised and skipped – also after an interrupted transfer.
Safe re-run
Once the error is fixed, the delivery is re-sent from the platform. Before anything is re-sent, it checks with the accounting system what actually arrived the first time.
Customer ledger
An invoice is not a payment
A daily settlement can contain a customer's invoice, the payment of it and the money into the bank – in the same voucher. Generic data-moving tools only see lines. Connectify tells an invoice from a payment.
When the accounting system is to keep the customer ledger, the platform carries payment reference, invoice number and due date, and records the settlement the way the accounting system itself does. Open items are closed – instead of everything landing as anonymous lines in the general ledger.
Always an active choice
Whether the accounting system keeps the ledger for these customers is chosen per company. If the invoice was already issued in the POS system, the sale is booked without opening new items.
Traceability
From delivery to voucher – and back
Every transaction is documented in the four steps. When the accountant or the auditor asks where something came from, the answer is in one place.
Every delivery has a trail
Received, parsed, translated, sent – each step with status, time and any error message, readable by the accountant without technical logs.
Exactly what was sent
You can see exactly what was sent to the accounting system, and what it answered, for 90 days afterwards. The original delivery can be shown as it arrived.
Immutable change log
Custom translation rules are recorded with who, when and the whole rule – including the condition it only applied under. The log can be exported per financial year.
Follow-up
Told when something needs attention
Silence is caught by the platform – not at the next reconciliation.
Alerts on failure and on silence
E-mail and mobile alerts when a delivery fails – and when the POS system stops delivering the way it usually does. The alert allows for how the store normally delivers, so a closed day does not raise a false alarm.
The delivery waits for the setup
If the source system starts delivering before the accounting system is fully set up, the deliveries are held safely and booked automatically once the setup is complete.
Changes at the accounting systems do not hit you
Accounting systems change. We catch it before it stops your deliveries – you do not have to keep track yourself.
Trust and operations
Safe to build on
Vouchers land as drafts where the accounting system supports it, the bookkeeper has the final say, and nothing is ever deleted. The rest of the safety is in how the platform is run:
Norwegian, within the EEA
Norwegian software with a Norwegian user interface, hosted within the EEA.
Access only for those who should have it
Access management per chain, accounting firm, customer group and company. Credentials for the accounting systems are stored encrypted – never in plain text.
Changes at the accounting systems do not hit you
When an accounting system changes, we catch it before it stops your deliveries.
Deliveries wait safely
If deliveries arrive before the accounting system is fully set up, they are held safely and booked automatically once the setup is complete.
Want to see it with your own data?
A delivery can be run through the platform without anything being sent to the books. Tell us which systems you use and we will set it up.